Big Event?
We got you.

Virtual, Hybrid, and Onsite events are complex. We’re here to make it easy for you. 

Vidionix Virtual & Hybrid Events
We turn the complicated
into incredibly easy.
Vidionix Untangle Technical Rope

As a meeting professional, you have enough on your plate. There’s no time to worry about cameras, lights, remote presenters, graphics, and everything in between. Leave the technical details to us.

Our dedicated team of producers and directors will work with you from beginning to end.  Ensuring your event meets your goals, runs smoothly, and looks professional.

We produce all types of events.

Small events, webinars, sales conferences, large town halls. We have you covered.


Basic or Advanced Production

Agenda & Run of Show Management

Platform Design & Support

Polling, Quizzes, Q&A

General Session, Breakouts, & Expo Floor


All of Virtual, Plus:

Connect Virtual & In-person

Audio/Visual Support

Stage & Room Design

Travel-ready Teams


All of Hybrid, Plus:

Worldwide Hotel/Property Partnerships

Audio/Visual Technology Integration

Digital Signage and Messaging

Mobile App Development

Any platform. Anywhere. Anytime.
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Step into the future of event experiences with Vidionix, where innovation meets engagement seamlessly on any virtual platform, be it Zoom or Bizzabo. Elevate your events to new heights with our cutting-edge technology that transforms virtual, hybrid, and onsite gatherings into immersive and unforgettable experiences.

Whether it’s the seamless integration of high-quality video, interactive features that keep your audience captivated, or the flexibility to seamlessly transition between virtual and physical spaces, Vidionix ensures that your events are not just attended but experienced. Join the revolution and redefine the way you connect, engage, and inspire with Vidionix – where every event becomes a masterpiece.

Make a bold statement.

Take out the guess work of what your event will look like. Our team will take your vision and create realistic 3D event renders for:
Conference Rooms
Convention Centers
Outdoor Venues
Studio Sets
& more

Whether your event is in-person, virtual or hybrid, our team has the ability to produce life-like renders that will impress.

Take your event to the next level
with a 3D Virtual Set.

Get viewers to tune in longer. Create stories with hyper-realistic augmented reality elements, and customize a variety of sets to enhance your meeting, show, or broadcast. Quickly change a set, deploy a new look, or share studio space without downtime for construction, moving set pieces, or competition for physical set space.

Advanced Studio
and Broadcast Control

Our state-of-the-art facility has hosted a variety of live virtual and hybrid events for some the biggest brands and organizations. A 30’x40′ center isolated studio is equipped with a full lighting grid, LED wall, green screen, background fabrics, hard scenics, and more. Two broadcast control rooms flank the studio built specifically for enterprise-level virtual and hybrid productions.

Studio Specs:

HD/4K Broadcast Enabled

Fiber Network Backbone

LiveU Equipped

Multiple Set Configurations

Intelligent Lighting

Unity Comm System

Remote Presenter Ready

Robust Live Streaming

Dante Equipped Audio

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Over the years, we’ve been blessed to work in a variety of industries, but our most of our current clients are in the following industries: Healthcare, spirits, insurance, finance, technology, education, sports, and hospitality. If you’d like to see a sample of some of our work, please click here.

Virtual events are when everyone attends online, while hybrid events are a combination of live events and virtual events, where some people attend (or present) in person and others attend online. An NFL football game would theoretically be considered a hybrid event.

Every event is different, so the cost to host a hybrid event depends on several variables, such as:

  • How many days will the event last?
  • Will the event need to be live streamed?
  • How many presenters and attendees?

If you’re considering hosting a hybrid event but aren’t sure what to expect in terms of cost, check out our price calculator tool to get a ballpark estimate.

We’re living in a hybrid world, we just might not have known it. When thinking about the technologies we interact with every day (Peloton, Tesla, etc.), our daily lives are a constant blend of digital and physical, so why not embrace it?


We designed VXP to deliver a more personalized experience for everyone involved — from event managers to participants, speakers and exhibitors. VXP was built from the ground up to provide immersive in-person, virtual, and hybrid events. Here are just a few of the many advantages of VXP.

Management Features:
-Ticketing and registration
-Multi-event platform (pp functionality is available on Desktop, Native Mobile apps (iOS, Android, BB10 and WindowsPhone), mobile web, tablets and onsite big screens.)
-Event Website Builder
-Event App
-Contacts Management
-Networking Tools
-Polls and Surveys
-Analytics (dashboards and reports to measure results)
-Onsite Check-in
-Smart Contacts Management (CRM)

– Email Marketing & Communication
– Email Templates
– Promo Codes and Tracking Links
– Event Website Builder
– Social Media Integration
– Sponsorship Opportunities

– Event App (iOS, Android, Web)
– Networking Community
– Live Polling & Surveys
– Agenda & Speakers on Web and Mobile
– Real-Time Push Notifications
– Social Media Buzz
– Social Share Analytics
– Sponsor/Exhibitor Rich Profiles

– All-In-One Dashboard
– Advanced Reports
– Engagement Analytics
– Event App Analytics

Since the VXP launch in early 2022, the only negative feedback we’ve received from our current customers are:
-It includes too many options which can be overwhelming for some users.
-VXP does not integrate with other event planning tools.

Most companies struggle to deliver meaningful hybrid and virtual experiences. Too often, attendees are left with a generic experience that leaves them feeling disconnected. And while CMOs agree on the importance of events, they’ve got no way to measure the results.

If you’re wanting to calculate the ROI, you’ll want to begin with calculating the cost of hosting the event. This includes all expenses such as the cost of the virtual event platform, booking keynote speakers, employee/contractors time setting up or creating content, equipment or venue rental (for hybrid), and so on.

Then, you’ll want to measure your results in both quantitatively and qualitatively. For example, a quantitative result could be total revenue generated. Qualitative measurement is not as easy to measure, but it could be measured by surveys, brand recognition or how many new partnerships your organization formed as a result of hosting the event.

Next, compare the costs to the results achieved. Imagine your event cost $5,000 to produce and helped you acquire 100 new leads. Based on previous results, you know that roughly 40% of your leads will turn into paying customers. So, in a nutshell, you paid $5,000 for 40 new customers. As long as your company will profit $250 or more per paying customer, your virtual event produced a positive ROI.

Always keep in mind that ROI should be measured at different stages. In most industries, the revenue is not generated overnight. We typically recommend setting up gauges to track results on 3-month, 6-month, 9-month, and 12-month marks. More often than not, if you’re patient, the ROI you generate will be well worth the effort.

One could argue that calculating the ROI for virtual/hybrid events is easier than in-person events because technology can provide deeper insights into your target audience (ex. find out which sessions were most popular, how much interaction took place, etc.).

Technical difficulties happen, and Vidionix has a plan in place for when these moments happen. Depending on the issue, Vidionix will respond appropriately to solve the issue to minimize the impact for the attendees, speakers and event organizers

With the VXP platform, the number of people who can attend an event is unlimited.

Vidionix will take lead in this matter to make sure the client is fully aware of what they need to provide to ensure the event happens without a hitch.

In general, Vidionix does not, however, have partners who can help promote the event effectively.

We have a customizable registration flow that is built into VXP. Once we know the information, people can register via the platform on the registration page.

Yes, VXP has a payment portal that can integrate with your existing payment system or we can handle it through VXP at a 3.5% charge per transaction.

For tickets, each registrant will be generated a ticket or the event or sessions they sign up for, but all the user needs to do is simply sign in with their email

We have a couple ways to keep unwanted guests out. 1) is to activate SSO. 2) is to monitor the registrants as access can be revoked at any time. The system will also only let one user in at a time, to prevent users from sharing their log-in information.

No, the platform works on all major browsers. If they are using the mobile app, which is available in the Apple and Google play stores.

No, the platform works on all major browsers.

They interact through the engagement tools embedded in the platform and 3rd party applications like Slido. There are also 1 on 1 meetings that can coordinated via the platform.

Only if they are presenting or participating in breakout meetings.

Whether you’re planning a simple, single-track meeting or a more complex event with multiple tracks across several days, Vidionix has you covered. We also offer robust features including captions, subtitles, and more to make virtual events inclusive and accessible for everyone.

Learn more